For example, "Onboard New Client" is one large task, but there's actually several moving pieces and teams just within that one task. Subtasks are best used in instances where a project moves at different levels. Communicate better and provide full transparency.Glean into insight to improve workflow and enhance efficiencies.Ability to plan around day-to-day operations.Identify bottlenecks, points of trouble, and inefficiencies, and thus, solve the problems.More effective estimates in cost and dates.There are many benefits in using subtasks such as: But depending on your project, industry, and players involved, glossing over task details could be costly. You definitely don’t want to micro-manage nor do you want to overdo a task list. That’s when subtasks can come into great help. Most of the time, bad estimation is the culprit when a project goes past the due date. Why Use SubtasksĮxplaining to executives and stakeholders as to why a week-long project ended up being five weeks is a gut-wrenching conversation to have. That said, when it comes to subtasks, here's how to handle no matter the type of organization you're in or project you're managing. In fact, subtasks, when misused, can lead to terrible management practices, inefficient use of time, low morale and all around chaos.Įach team’s way of project management is different, and just because you can break a project down into infinite amount of subtasks, doesn’t necessarily mean you should. While the ability to add a 2nd or 3rd tier subitem to a more substantial task can seem appealing, you should use them carefully. By breaking down a massive project into more manageable parts, project managers feel empowered and confident in successful project completion. Many people find subtasks a great way to organize large and complex projects. Workflows Subtasks: What They Are and When to Use Them Jul 17, 2018
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